Overhekerhof
Privacy Policy
This policy explains how the Overhekerhof mobile app ("the app") handles your personal data. The app is private and available to approved members of Stal Overhekerhof only. Its purpose is to give members access to the premises (gate) and to organise the shared field-duty roster.
Who is responsible
Overhekerhof BV (trading as Stal Overhekerhof) is the data controller.
Overheek 21, 6343 PB Klimmen, The Netherlands · KvK 76517349
Contact for privacy questions: info@overhekerhof.com
What we collect and why
- Email address — used to sign you in (a one-time code is emailed to you) and to identify your member account.
- Name — shown to other members on the field-duty roster and on your profile.
- Account identifier — a unique ID that links your sign-in to your member record.
- Notification token — if you enable notifications, a device token is stored so we can deliver alerts (e.g. a duty reminder or a roster change). You can turn notifications off at any time.
- App activity — data needed to run the features you use: your field-duty availability and assignments, and a record of who opened or closed the gate (for the security of the premises).
We do not collect your location, contacts, photos, or browsing history, and the app contains no advertising and no third-party tracking or analytics. We never sell your data.
Legal basis
We process this data to perform the membership relationship and for our legitimate interest in securely operating the premises and the roster. Notifications are sent based on the consent you give via the in-app toggle.
Who processes the data
The app's database runs on Overhekerhof BV's own server in the Netherlands — your data is not stored with a third-party cloud provider. We rely on two service providers to operate the app:
- Auth0 (Okta, Inc.) — handles sign-in and the one-time email codes.
- Apple Push Notification service — delivers notifications to your device.
How long we keep it
We keep your data for as long as you are a member. When your membership ends, or if you ask us to delete your account, we remove your personal data, except where we must keep limited records to meet a legal obligation.
Security
Access to the premises is authorised on our server, and the app never stores a door credential on your device. Connections use encryption (HTTPS/TLS).
Your rights
Under the GDPR you may request access to your data, correction, deletion, restriction, portability, or object to processing. To exercise any of these, email info@overhekerhof.com. You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
Children
The app is intended for members of the stable and is not directed at children under 16.
Changes
We may update this policy; the date above shows the latest version. Material changes will be communicated to members.